Manager of Special Events
World Monuments Fund seeks a qualified professional for the role of Manager of Special Events to contribute to our global, creative, and inclusive organization and office environment.
This talented and dynamic individual is responsible for successfully planning and executing two annual fundraising events which net more than $1.1 M for World Monuments Fund. The Manager of Special Events is responsible for two annual lectures and receptions as well as supporting the Development team through management of multiple cultivation events throughout the year. The ideal candidate is flexible, positive and creative and has a passion for communicating organizational mission through engaging events and stewarding a portfolio of donors. The Manager of Special Events reports to the Vice President for External Affairs and works closely with the Development team.
Major areas of responsibility and related tasks include:
- Managing all aspects of the special events program including but not limited to: creating identity and goals for events, working to secure honorees two years in advance as well as populating a pipeline of possible honoree recipients, collaborating on invitations, program, and web content in support of event, securing venues and negotiating contracts, overseeing décor, establishing event program, seating/table arrangements, manage production of honoree videos, and securing entertainment and necessary travel or hotel arrangements
- Oversee all aspects of established annual Gala, and create a new fundraising event for the organization aimed at reaching a new audience
- Work with Gala Committee to effectively recruit, train and cultivate event leadership to maximize event success
- Coordinate all logistics of annual cultivation and stewardship events with the Development team and evaluates events to ensure they are meeting goals
- Develop special events strategy and calendar in support of larger organizational goals
- Stay abreast of new and reclaimed spaces which support WMF’s organizational mission or create opportunity for one of a kind experiences
- Work to secure any pledge payments in a timely manner
- Secure and negotiate contracts, pricing and seeking most competitive rates
- Ensure all vendor invoices are accurate and paid in a timely manner
- Use NGOC database to track event activity, pledge payments, seating, and ensures all institutional data is current and clea
- Oversee the reconciliation of expenses and revenues for all special event
- Work in collaboration with the Communications Manager to promote events through all channels as well as draft scripts for videos associated with events
- In collaboration with the Database Associate, ensure accuracy for event mailings, underwriting solicitations and event registrations
- Performs other duties as assigned
Education and Experience
- Bachelor’s degree; Major in English, Art History, or Architecture preferred
- 3-6 years of special events coordination and non-profit fundraising experience
- Excellent oral and written communication skills and demonstrated ability to articulate complex ideas clearly, accurately, and concisely
- Excellent interpersonal skills and ability to work well with staff at all organizational levels
- A successful and demonstrated track record of cultivating and stewarding high net-worth individuals in a mission-driven environment
- Ability to navigate the demands of an organization with increasing revenue goals
- A collaborative style and demonstrated ability to work effectively and creatively in a team-oriented environment
- Highly organized and detail oriented with a demonstrated ability to manage multiple priorities and projects and meet deadlines while maintaining flexibility
- Ability to respond and plan for evolving event tastes to maintain core audience while refreshing event annually
- Ability to compile, report, and analyze information succinctly
- Results oriented
- Occasional evening and weekend work as needed
- Excellent computer skills including proficiency in Microsoft Office Suite. General database knowledge required, familiarity with NGOC a plus
- Commensurate with experience
Please submit a cover letter and resume to email@example.com. Only those whose applications are being considered will be contacted. No phone calls please.
World Monuments Fund is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. WMF is an at-will employer.
World Monuments Fund’s mission is to preserve the world’s architectural heritage of significant monuments, buildings, and sites. In partnership with local communities, funders, and governments, WMF seeks to inspire an enduring commitment to stewardship for future generations.